SaroxaiLandlord key dates and reminders: what to track
Being a landlord is, quietly, a calendar problem. A tenancy can run smoothly for months and then a gas certificate lapses, or a mortgage fix ends without you noticing, and suddenly you're either non-compliant or paying more than you need to. None of it is hard to stay on top of, but the dates are scattered and easy to forget. Here's the list of what actually matters, why it slips, and how to make sure it doesn't.
What's in this guide
The dates that matter
Some of these are legal deadlines, some are financial, and some are just good practice. All of them are worth a reminder:
- Gas safety check — renewed every year, if there's gas at the property.
- EICR (electrical) — generally every five years.
- EPC — valid for ten years, but worth watching if minimum-rating rules change.
- Tenancy / lease end date — and the notice periods that hang off it, whether you're renewing or regaining the property.
- Deposit protection deadline — protect it and serve the prescribed information within the window at the start of the tenancy.
- Rent review date — if the tenancy allows a review.
- Mortgage product end — the day your fixed or discounted rate ends and you roll onto a higher one.
- Insurance renewals — buildings and landlord cover.
- Right to Rent follow-up — where an occupier's right to rent is time-limited.
- Periodic inspections — routine visits, diarised so they actually happen.
Key dates at a glance
| What | Cycle | Miss it and… |
|---|---|---|
| Gas safety check | Yearly | Non-compliant; can block a Section 21 |
| EICR | 5 years | Non-compliant; possible penalty |
| EPC | 10 years | Can't legally market or re-let |
| Deposit protection | Each tenancy | Penalties; can block a Section 21 |
| Mortgage fix ends | Per product | You roll onto a higher rate |
| Insurance renewal | Yearly | A gap in cover |
Why they slip
With one property it's just about manageable in your head. The trouble is that the cycles are all different lengths and none of them line up. A gas check falls due in March, the EICR three years from a date you've forgotten, the mortgage fix ends in the autumn, the tenancy renews in summer. Add a second and third property, each with its own set, and the dates smear across the whole year. That's the moment something lapses, and you usually only find out when it's already a problem.
How to stay ahead
The fix is boring but reliable: hold every date against the property it belongs to, in one place, and set a reminder ahead of the deadline, not on it, so there's time to book an engineer or shop around for a rate. A scribbled note or a shared spreadsheet works until it doesn't. What tends to fail is relying on memory across several properties.
Never miss a renewal again.
Property Hub keeps every key date per property, with calendar reminders before they're due — certificates, leases, mortgages and more, in your own iCloud.